PART II | 5 - DOCUMENTATION

5.1 - GENERAL

PPA places importance on complying with rules and regulations. The vessel can be subjected to inspection by the Harbour Master’s representative or Port State Control inspector. Since the port operations take place around the clock, these inspections may take place during the day or night. To ensure a smooth operation, vessel’s Masters are advised to keep the required documentation and certificates (or certified copies of certificates) readily available at all times.

5.2 - REQUIRED DOCUMENTATION, TO BE AVAILABLE AT ALL TIMES

5.2.1 - FOR GENERAL CARGO VESSEL/BULK CARRIERS/CONTAINER VESSELS:

  • i. IOPP
  • ii. SOPEP
  • iii. Garbage record book
  • iv. Oil record book part I
  • v. Document of Compliance (in respect to dangerous goods)
  • vi. Dangerous goods manifest and detailed stowage plan arrival and departure.

5.2.2 - FOR OIL / CHEMICAL / GAS TANKERS:

  • i. IOPP
  • ii. SOPEP
  • iii. Shipboard marine pollution emergency plan
  • iv. Garbage record book
  • v. Oil record book part I and II
  • vi. Certificate of Fitness with regard to chemical/gas, including product list
  • vii. Procedures and arrangements manual
  • viii. Cargo record book
  • ix. Ship-Shore Safety checklist
  • x. Stowage plan arrival and departure
  • xi. Material safety datasheet(s)
See also Chapter 15, Port Inspections.