Vetting Rules

Vetting requests are only available to ADNOC and its affiliated companies.

Contact

The person requiring to vet a vessel should contact ADNOC ship vetting service located within ADNOC H.Q, by one or a combination of the following methods:

E-mail: Use the send us a message page

Should you have any problem reaching the e-mail, you may send your vet request by fax, using either of the following fax numbers: +971 2 601 2071 or +971 2 666 0106.

Note: No vet requests shall be accepted solely on the telephone or by SMS as a record of correspondence has to be maintained.

Required Information:

The following information is essential in order to conduct a vet:

  • Name of the ship
    Many ships could have the same name. Any spelling mistake could result in the wrong ship being assessed.   
  • IMO Number
    Is essential to avoid assessing the wrong ship.
  • B/L or laycan date
    Database rule for the vet duration is based on a maximum of 6 weeks; ships nominated ahead of that period will have a condition attached.
  • Intended Cargo to be handled
    Database looks for the ship features, cargo specifications and compliance with mandatory regulations.
  • Loading  or Discharging at Petroleum ports
    Database looks for compliance with Port regulations versus ship specs and any port exclusion based on terminal or port feed back before accepting the vet.

The above information can all be stated in the "subject" cell of the e-mail message as per the following example:

Request

“SUBJECT: LA ESPERANZA; IMO # 9002609; DATE RANGE: 21/SEPTEMBER/06; MURBAN CRUDE OIL FROM J/DHANNA; DESTINATION: SOUTH KOREA”

Response:

Upon receipt of the vet request indicating the above information in ADNOC vetting office, the ship’s status shall be reviewed and its suitability shall be verified through a series of complex data tests. The speed of response to vet requests may be categorized as follows:

  • Instant; when the vessel is a regular runner to Abu Dhabi with a valid vet with no adverse reports, response will be within few minutes.
  • Within 3 hours; when a vessel SIRE report needs to be downloaded and assessed and that no adverse observations at the vessel.
  • Delayed, when the vessel’s status raises concern with regard to high risk issues where negotiations may take place with the ship operators.

After Office Hours

During out of office hours, if you do not require an urgent response to your enquiry, leave the details (in the format laid above) on our e-mail and your query will be dealt with when the office next opens.

For URGENT enquiries only, when an urgent response is required contact the duty Superintendent on the phone number, +971 2 6656081. This number is automatically diverted to the duty superintendent’s mobile and /or home number.

Vet Results

The outcome of a vetting enquiry will be one of the following:

OK – Vessel can be used, however enquirer must take notice of subjects, which are mandatory, and the comments, which are additional advice.

NO – Vessel is not acceptable. There should be a brief description of why vessel is not acceptable. If you require further information contact the vetting superintendent to discuss. However as information given is subject to ADNOC / Owners confidentiality clause, the information given cannot be shared outside ADNOC group.

The positive reply by e-mail shall be in the following format

Yes, you may use this ship provided all subjects are complied with:

VETTING RECORD
Vetted By Name of Superintendent
LRN IMO #, Name of Vessel
Record Number Vet Number
Laycan/BOL Date Date
Vetted For Code, Name Enquiring company
Voyage From Code, Departing from
Voyage To Code, Arriving to
Cargo Code, Type of Cargo
Result OK. Yes, you may use this ship
Conditions Validity of the ship inspection report
Comment: Any important comments
Subj : Mandatory conditions
Vet record created Time, Date, Name of Superintendent

The negative reply by e-mail shall be in the following format:

No, you may not use this vessel.

VETTING RECORD
Vetted By Name of Superintendent
LRN IMO #, Name of Vessel
Record Number Vet Number
Laycan/BOL Date Date
Vetted For Code, Name Enquiring company
Voyage From Code, Departing from
Voyage To Code, Arriving to
Cargo Code, Type of Cargo
Result NO. You may NOT use this ship
Conditions Comment: Status N
CONTACT SHIP VETTING ONLY IF URGENT.
Vet record created Time, Date, Name of Superintendent

 

Two, Three or More Voyages

  • Second voyage subject to satisfactory first voyage.
  • Third voyage subject to satisfactory second voyage etc..

Terminal/Port Specific

This vetting advice is to ascertain the suitability of the vessel for usage. Compatibility of the vessel with specific terminal or berth criteria rests with the operating company.